Data room confidential mode allows the administrator of a virtual data room restrict the use of the VDR by a specific user based on IP address or the type of device. It’s a useful tool for M&A deals and other delicate business ventures.
A good service provider will provide users to set their own rights in granular ways and two-factor authentication. They will also offer remote shred which deletes downloaded documents after an administrator has removed access. In addition, they will be able to handle the most commonly used file formats like PDFs and XLSXs. The best providers will be able to add watermarks to files that users download, which can help prevent people from sharing leaked copies of files online. They can even set an expiration date for files downloaded which will block unauthorised downloading.
Other useful tools include redaction, which allows the administrator to erase (black out) portions of text or particular areas of a document from view of authorized users. This feature is vital because it shields sensitive business data and personally identifiable information from hackers. Most reliable VDR providers can redact PDF documents, Doc, Docx PPTX, TXT, PPTX, JPG, GIF, and Q&A files.
Some providers let users print documents that automatically include a watermark and they may even permit users to download the original version of a document. A good service will offer a question-and-answer function that lets users discuss documents in the dataroom http://www.allvpnusa.com/ and keep answers in a searchable database. This can be extremely helpful for M&A deals as well as any due diligence project.