Secure Document Management - Attaullah Law & Co.

Secure Document Management

As organizations strive to find more efficient ways of storing and sharing files, it’s essential to ensure that these processes take security into account. Without it, sensitive information may fall prey to destruction or misuse. Secure document management simplifies this process for all parties and reduces the risk of data being lost or misused.

Secure systems encrypt documents while they are in transit and at rest, making it hard for cybercriminals to access the files even if they gain access to the storage media that contains the documents. It also requires that users sign in before they are able to access files. This decreases the number of users with access to the files as well as the chance of data theft. In addition, cloud document management systems can be set up to automatically backup files and create an additional copy of the file, making it much easier to recover from the type of catastrophic local issues that can cause physical storage devices to fail.

Additionally, a lot of professionals who develop document management software can develop solutions that include features that make it easier for organizations to comply with regulations such as HIPPA and Sarbanes-Oxley which require high levels of security. This can help businesses comply with regulatory agencies and in the case medical practices or financial service companies offer clients the assurance that their information is secure.

When you are evaluating the different solutions for managing your documents that are available, search for these security features and then ask the vendors of each their security features. If you decide to use an application for managing documents that stores backup copies in a third party facility, you should ask the provider about data sovereignty. Also, you should know the ways these redundancies can protect your files from disasters in the event of an attack or natural catastrophe occurs.

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